It is something you rarely think about, the costs of printing and copying, however it can have a large financial impact on your company if your printer is not cost efficient. There are many types printers and copiers available and add in options to lease or buy, it can seem like a big decision to change printers. Below we provide you with a guide on what you need to think about before you make your decision.
What is your current printer usage?
Before you can consider what option is right for you, you need to know what your current printer/copier usage is. You will need to know:
- How many copies your business makes per month?
- How many pages your business prints per month?
- How often is the machine used?
- Do you just print/copy in black and white, or do you require colour too?
Once you have gathered all of this information and ascertained the budget you will have available you are then able to establish which size and type of printer or copier are needed.
Should you Lease or Buy?
Having considered all of the above, if you are considering buying a printer, it is advisable to investigate the cost of leasing. As a general principle leasing a printer/copier is more cost effective than buyer one outright. When considering the cost of toner and maintenance, the long cost savings can be significant. Leasing has the following 5 benefits:
- Flexible contracts – one of the main advantages is the flexibility to have the printer or copier for as long as you need it.
- Option to change models – leasing a printer or copier allows you to change your model as your business needs change.
- Delivery, installation and training – most suppliers will offer installation and training as standard included in the leasing cost, allowing you to be up and running in no time at all.
- Service, maintenance and supplies included – depending on your agreement maintenance and toner costs should be included
- Tailored payment plans – allowing you to budget ahead
How can you compare the costs?
Below is an easy to use calculator to see how buying vs leasing compares: